CITY OF MENASHA
SPECIAL JOINT MEETING
COMMON COUNCIL • BOARD OF PUBLIC WORKS • LIBRARY BOARD OF TRUSTEES
ELISHA D. SMITH PUBLIC LIBRARY
440 FIRST STREET, MENASHA
COMPANY E ROOM
MARCH 12, 2024
MINUTES
A. CALL TO ORDER
Meeting called to order by Library Board of Trustees Chairman Halverson at 4:01 PM.
B. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
C. ROLL CALL
PRESENT FOR LIBRARY BOARD: Chairman Halverson, Trustee Golz, Trustee Turner, Trustee Stojanovic, Trustee Witt, Secretary Lane, Trustee Englebert, (Superintendent of Schools Zimmerman arrived at 4:19 PM)
ABSENT: Teen Representative Lane & Trustee Franzoi
PRESENT FOR BOARD OF PUBLIC WORKS / COMMON COUNCIL: Ald. Nichols (arrived
at 4:11 PM), Sevenich, Hammond, Tom Grade, Ted Grade, Ropella
ABSENT: Ald. Eisenach and Lewis
ALSO PRESENT: LD Kopetsky, LM Dreyer, LPSM Moore-Nokes, CA Struve, Mayor Merkes, Clerk Neuman
D. PUBLIC HEARING
E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY
(five (5) minute time limit for each person)
F. ACTION ITEMS
1. Library Board: Recommend to Award Construction Management At-Risk Services for Planned Public Library Renovation to Miron Construction – cost not to exceed $275,400 plus Performance Bond, Insurance, and General Requirements costs as proposed
Moved by Trustee Englebert seconded by Trustee Turner to approve and recommend to Common Council to Award Construction Management At-Risk Services for Planned Public Library Renovation to Miron Construction with the cost not to exceed $275,400, plus Performance Bond, Insurance, and General Requirements costs as proposed.
Motion carried on roll call 7-0.
General discussion ensued on:
• Recommendation to obtain letters of commitment to donors
• Overview of the process regarding the request for proposals
• Comparisons of the two proposals submitted (Miron Construction and The Boldt
Company); both entities are local
The analysis conducted by the screening committee had Miron Construction with a composite score of 93.25 and The Boldt Company of 88.25), with the main difference being the cost to do the project, as the committee saw both companies were capable in doing the work successfully
• Cost factor is what tipped the favor to Miron Construction; Miron had proposed a 0% cost construction fee; The Boldt Company had a nominal 1.5% construction fee in their proposal
2. Board of Public Works: Recommend to Award Construction Management At-Risk Services for Planned Public Library Renovation to Miron Construction – cost not to exceed $275,400 plus Performance Bond, Insurance, and General Requirements costs as proposed
Moved by Ropella seconded by Ald. Hammond to approve and recommend to Common Council to Award Construction Management At-Risk Services for Planned Public Library Renovation to Miron Construction with the cost not to exceed $275,400, plus Performance Bond, Insurance, and General Requirements costs as proposed.
Motion carried on roll call 6-0.
General discussion ensued on:
• Specifics regarding general conditions and price comparisons
• General requirements cost is based on what would be anticipated based on estimated cost of project
3. Common Council: Award Construction Management At-Risk Services for Planned Public Library Renovation to Miron Construction – cost not to exceed $275,400 plus Performance Bond, Insurance, and General Requirements costs as proposed
Moved by Ald. Hammond seconded by Ald. Nichols to Award the Construction Management At-Risk Services for Planned Public Library Renovation to Miron Construction with the cost not to exceed $275,400, plus Performance Bond, Insurance, and General Requirements costs as proposed.
Motion carried on roll call 6-0.
G. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA
(five (5) minute time limit for each person)
H. ADJOURNMENT
Moved by Chairman Sevenich seconded by Ald. Tom Grade to adjourn the Board of Public Works at 4:29 PM.
Motion carried on voice vote.
Moved by Council President Sevenich seconded by Ald. Tom Grade to adjourn the Common Council at 4:29 PM.
Motion carried on voice vote.
Moved by Trustee Witt seconded by Trustee Golz to adjourn the Library Board of Trustees at 4:30 PM.
Motion carried on voice vote.
Respectfully submitted by:
Valerie Neuman, WCMC
City Clerk
