Elisha D. Smith Public Library
Company E Room
May 23, 2023

Called to order at 4:04pm by Chair Halverson
Present:     Trustee Eisenach, Chair Halverson, Secretary Lane, Trustee Turner, Superintendent of Schools VanderHeyden and Trustee Witt
Absent:    Trustee Franzoi, Trustee Golz, Trustee Stojanovic and E. Lane
Also Present: Director Kopetsky, Library Services Manager Raschke, Programming Services Manager Moore-Nokes and Business Manager Dreyer

Public Comment/Communication

Consent Business
A motion was made by Witt, seconded by Turner to approve the Library Board of Trustees meeting minutes from April 25, 2023.  Motion carried unanimously.  

Authorization of Bills
A motion was made by VanderHeyden, seconded by Lane to authorize payment of the May 2023 bills from the 2023 budget, endowment account and WALS Technology Fund.  Motion carried unanimously.  

Planning Process Update  
The pitch deck has been completed.  The next step is to schedule meetings to present to potential donors.

Friends of the Elisha D. Smith Public Library Update
We received notification from the Internal Revenue Service that they determined the Friends of the Elisha D. Smith Public Library is exempt from federal income tax under Internal Revenue Code Section 501(c)3.  

New Business
Director’s Report

  • Winnefox Announcement:  On May 3, the board of the Winnefox Library System voted unanimously to select Clairellyn Sommersmith as its next Executive Director.  Oshkosh Public Library will be looking for a new director.
  • Summer Reading:  Our summer reading program will kick off on June 5.  
  • Staffing Changes:  We will be interviewing for the librarian position this week.  
  • Value of Service:  The Public Library Association has a calculator to quantify library services available.  Their calculator includes physical circulation, computer usage, meeting spaces, electronic resources and programming.  It still does not cover everything the library has to offer such as the makerspace, copying/printing, the library of things, games and puzzles.  As of April, the year-to-date value is $1,351,879.60 for those items that are quantified.  

April Statistics
Statistics remain on the same track they have followed all year.  We are seeing growth in the new collections.

2023 Budget Status
Trustees reviewed the 2023 budget status.

Staff Reports

  • We are processing phase 2 of the library of things which will include outdoor items.  
  • The final touches for summer programming are underway.
  • The Wisconsin State Park passes will be available May 30.

Our next Board of Trustees meeting will be held on Tuesday, June 27, 2023, at 4:00pm.

Motion to adjourn made at 4:40pm by Witt, seconded by Turner.   Motion carried unanimously.

Respectfully submitted,
Kathy Dreyer, Recording Secretary