Elisha D. Smith Public Library
Company E Room
November 22, 2022

Called to order at 4:02pm by Chair Halverson
Present:     Trustee Eisenach, Trustee Franzoi (arrived at 4:05pm), Vice Chairman Golz, Chair Halverson, Secretary Lane, Trustee Stojanovic, Superintendent of Schools VanderHeyden, Trustee Witt and Teen Rep. E. Lane
Absent:    Trustee Turner
Also Present: Mayor Merkes, Director Kopetsky, Library Services Manager Raschke, Programming Services Manager Moore-Nokes and Business Manager Dreyer

Public Comment/Communication

Consent Business
A motion was made by VanderHeyden seconded by Witt to approve the Library Board of Trustees meeting minutes from October 25, 2022.  Motion carried unanimously.  

Authorization of Bills
A motion was made by Golz, seconded by Lane to authorize payment of the November 2022 list of bills with the program and processing supply additions from the 2022 budget and endowment fund.  Motion carried unanimously.  

Unfinished Business
Planning Process Update  
EUA provided a potential floor plan layout based on the spaces needed and the input from the staff, board of trustees and community.  Staff made some modifications.  Kopetsky reviewed the revised floor plan layout and what we will be suggesting to EUA.  

501(c)3 Update
We have three people to move forward on the 501(c)3.  Kopetsky will send information to Att. Matthew Brehmer so that he can proceed.

New Business
Director’s Report

  • Kopetsky and Library Assistant Angela Yu attended the WLA Awards ceremony and received the Programming Innovation Award on behalf of the library.
  • We are wrapping up our fall programming and looking towards 2023.  Children’s story times have been averaging over 60 participants per session.  Story times have moved to the Company E Room since they have outgrown the story room.
  • We are in the process of hiring two library assistants since we had another casual library assistant resign.

October Statistics
Our door count continues to rise toward pre-COVID numbers.  Our materials circulation is up overall but seemed to dip a bit in October.  In 2023, we are looking at ways to feature collections and develop library displays to enhance the visibility of our offerings.  

2022 Budget Status
Trustees reviewed the 2022 budget status.  

Approve 2023 Budget
Budget night went well, and the council approved the budget last night.  Motion made by Franzoi, seconded by Golz to approve the library budget as presented.  Motion carried unanimously.   

The budget includes a 4% cost of living adjustment as recommended by the Mayor and step increases.  Motion made by Franzoi, seconded by VanderHeyden to approve the step increases as presented.  Motion carried unanimously.

Motion made by VanderHeyden, seconded by Franzoi to approve the 4% cost of living adjustment.  Motion carried unanimously.

In 2023, the City of Menasha will be conducting a salary study for non-union staff.

Staff Reports

  • Circulation staff is cross-training on the reference desk.  This is part of the vision of moving toward one service desk.
  • We are finishing our collection development for the year.  
  • We are working on programming for 2023.

Our next Board of Trustees meeting will be held on Tuesday, December 27, 2022, at 4:00pm.

Motion to adjourn made at 4:59pm by Witt, seconded by Franzoi.  Motion carried unanimously.

Respectfully submitted,
Kathy Dreyer, Recording Secretary