Feburary 21, 2008 Agenda

ELISHA D. SMITH PUBLIC LIBRARY TRUSTEESAGENDA4:30 p.m. Thursday, February 21, 2008Gegan Room(If Board Members cannot attend, please notify the Library Office)CALL TO ORDER & ROLL CALL:PUBLIC COMMENT:AUTHORIZATION OF BILLS:1. List of bills for December 2007.2. List of bills for February 2008.CONSENT BUSINESS (Motion to approve all unless separate consideration requested):3. Minutes. Minutes of Board meeting January 17, 2007.INFORMATION ITEMS/DIRECTOR'S REPORT:4. Statistics.5. 2007 Statistics.6. Donations.7. Sunday Hours.8. 2007 Unique Management Report.9. Staff Meeting Schedule.10. COLAND Summit.11. WAPL Presentations.DISCUSSION/ACTION ITEMS:12. Library Mission and Vision Statements.13. Logo Apparel for Staff.14. Staff Meeting Breakfast.15. ADJOURNUPCOMING MEETINGS & ACTIVITIES(Including requests for business items for future meetings)• Library Board Meeting - March 20, 2008 at 4:30 pm.• PLA Conference - March 25-28.• Fox Cities Book Festival - April 17-19.• WAPL Conference - April 30 - May 2.Menasha aldermen may attend meetings of this body. A quorum of the Common Council, Board of Public Works, Administration Committee, or Personnel Committee may attend this meeting. No official action of any of those bodies will be taken. ELISHA D. SMITH PUBLIC LIBRARYDIRECTOR'S REPORT -- FEBUARY 20081. Bills. REQUESTED ACTION: Approval of bills as presented for December 2007.2. Bills. REQUESTED ACTION: Approval of bills as presented for February 2008.CONSENSUS ACTION ITEMS:3. Minutes. Minutes of Board meeting January 17, 2008. REQUESTED ACTION: Approval.INFORMATION ITEMS:4. Statistics. In January our circulation rose 5.3% for our adult collections and 1.2% for our youth collections, for a total increase of 3.5%. We offered 3 more children's programs and 5 more adult programs than in January 2007. Our door count rose slightly over last year and our Internet usage has increased by over 7%. These are all positive indicators that we are a thriving library.5. 2007 Statistics. Last month, there was some concern over what is being done to increase our circulation. I wanted to share some statistics from our annual report with you that show that we are doing quite well and that we need to be proud of what we accomplished in 2007 and build on that success in 2008. Our circulation in 2007 was record setting. We circulated 450,053 items, making it the first year we exceeded 450,000 circulations. Reference transactions were up by 4,000 over 2006. Visits to the library increased by 3,000. But our best statistics are the programming that we have started to focus on. Children's programs increased by 27 programs and participation increased by over 1000. Adult programs tripled in number and brought in twelve times the number of participants than 2006. Overall, we offered 269 programs (compared to 190 in 2006) with 11,087 participants (compared to 8,140). While I understand the concern to continue to grow and thrive, I think that our staff deserves credit for creating a record-setting year.6. Donations. We were recognized in Robert Loescher's will and received $1000 for his mother's memorial fund held in our Endowment. We also received a gift of stock from Ben and Debra Adams valued at $843.18 which was deposited into our Endowment account at the Community Foundation. In sadder news, George Mueller has passed away. He leaves a $2000 pledge to the building project unfulfilled. We had contacted his son earlier and received no response, so it is my belief that we will not received the pledged funds. At this point, we will not longer be expecting them.7. Sunday Hours. Our Sunday usage has varied extremely from one week to the next. Our lowest was on Sunday, January 20th which was the Packer game. Our highest, surprisingly, was on Super Bowl Sunday. Here are the figures:January 6: 544 circulations (136 per hour)January 13: 443 circulations (110 per hour)January 20: 292 circulations (73 per hour)January 27: 730 circulations (183 per hour)February 3: 790 circulations (198 per hour)February 10: 398 circulations (100 per hour)Even our low Sundays are very respectable number-wise. It is great to see that we made the right decision bringing back Sunday hours.8. 2007 Unique Management. Many of you may not know that we use a collection agency called Unique Management to recover lost materials. Unique has a specific library division that takes into account our special situation. We started using Unique in April 2005. Our 2007 report shows that since that time, we have recovered $39,226.92 in materials, $10,249.35 in cash, and $2405.86 in waived amounts. For every dollar we have been billed by Unique, we have recovered $6.61, definitely a wise investment.9. Staff Meeting Schedule. Our staff will again be meeting four times during the year. We have set the dates for three of the four meetings. The fourth will be our all-day inservice sometime in September or October depending on the speaker we bring in. Here is the schedule for the first three:March 5th at 7:00 amApril 29th at 7:00 amJune 5th at 7:00 amThe March meeting will have Liz Jansen of the Winnebago County Literacy Council coming in to inform staff about their services. We will also learn about a large program being started by the children's department: 1000 Books Before Kindergarten.10. COLAND Summit. I have been invited to participate in the 2008 Wisconsin Council on Library and Network Development (COLAND) Strategic Visioning Summit in May. The Summit will bring together all types of libraries as well as county and city representatives to explore the future of library services in the state. In preparation for the state-wide Summit, Winnefox will be presenting a mini-conference for libraries in the area to get together and talk through issues facing libraries. Two of us were selected from the Winnefox service area to participate, so we will be hosting and running the mini-conference. Ken Hall, director of the Fond du Lac Public Library, is the other participant in Winnefox. You can take a look at the issues and format of the Summit at http://dpi.state.wi.us/coland/vision.html11. WAPL Presentations. I have been asked to participate in two presentations at this year's Wisconsin Association of Public Libraries conference. I will be participating in a panel presentation called "Have You Heard" which focuses on new online resources for librarians. I will also be doing a solo presentation on the LibX plug in and how to use it and other browser plug ins to streamline library work.DISCUSSION/ACTION ITEMS:12. Library Mission and Vision Statements. The Long Range Planning Committee reworked our library's Mission and Vision Statements to modernize them. Here are the new versions:Vision: The Elisha D. Smith Public Library enhances the quality of life in our diverse community as we lead with exceptional customer service, a vibrant collection, innovative technology, and responsiveness to the people we serve.Mission: The Elisha D. Smith Public Library strives to be a responsive and dynamic community center for our diverse population. We offer equal access to materials, programming, services, and entertainment to inspire and enrich while seeking to support learning for all ages.REQUESTED ACTION: Approve new Mission and Vision statements.13. Logo Apparel for Staff. In 2003, when new library apparel with the library's logo on it was last available, the Library Board subsidized staff purchases by offering 3 subsidies of $4.00 each off of the at-cost amount for each staff member. We now have new logo wear again, and I am recommending that the Board once again offer an incentive for staff to purchase it since it serves as instant PR for both the library and the Friends of the Library. I recommend that we do the same subsidies as done in 2003, with the $4.00 being taken off of the at-cost price. REQUESTED ACTION: Approve subsidies of staff purchases of logo wear.14. Staff Meeting Breakfast. Last year, the Library Board catered breakfast at one of the library's staff meetings with great success. Our staff meeting in April would be the perfect time to do this again, if the Board would like to. REQUESTED ACTION: Approve catering the April 29, 2008 staff meeting.

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