MINUTES
BOARD GOVERNANCE COMMITTEE
ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES
March 14, 2017
Called to order at 8:35am by Englebert
Present: Englebert, Golz, Halverson and Wicihowski
Also Present: Director Lenz, and K. Dreyer (Administrative Assistant)
Public Comment/Communication:
None
Consent Business
Minutes reflected an incorrect meeting date of November 15, 2016 instead of January 10, 2017. Motion made by Wicihowski, seconded by Golz to approve the Board Governance Committee minutes with the correction. Motion carries unanimously.
Discussion/Action Items
Board Orientation
· Lenz edited a sheet for new trustees that lists the entries in a binder that is given to new trustees. The library’s annual report will be added to the list.
· The tour given to new trustees should include introductions to staff members.
· New trustees should be offered a mentor for the first few months; guidelines will be developed for this.
· For the next few board meetings, the agenda should include a discussion of board recruitment.
Fundraising
Committee members brainstormed ideas for fundraising, including:
· Development of a more accurate name and focus for the fundraising committee that would encompass marketing, fundraising and partnering with the Friends of the Library where appropriate.
· Focusing on establishing the value of the library; developing a broad marketing plan.
· Using events such as National Library week to raise public awareness of the library and its services.
· Publicizing grants and donations on the library website, in newsletters, with press releases, and in all promotions of the programs, materials, and services funded.
· Communicating with donors to demonstrate the value of their donations and grants, show how they made a difference, illustrate that they have invested in worthy projects, and express our gratitude for their support.
Governance Policy
· Lenz incorporated some of the recommendations of the Governance Committee into the Organizational Structure and Governance Policy. The recommendations will go to the Policies and Personnel Committee to make recommendations for changes to the Board of Trustees.
The next meeting will be held on Tuesday, May 16, at 8:30am
Adjournment
Motion to adjourn the meeting at 9:38am was made by Wicihowski and seconded by Golz. Motion carried unanimously.
Respectfully submitted,
Kathy Dreyer, recording secretary
