Minutes of Regular Meeting
ELISHA D. SMITH PUBLIC LIBRARY TRUSTEES
Elisha D. Smith Public Library Gegan Room
February 22, 2017
Called to order at 4:02pm by Chairman Englebert
Present: Chairman Englebert, Vice Chairman Golz, Superintendent of Schools VanderHeyden, and Secretary Wicihowski
Absent: Trustee Crawmer, Winnebago County Representative Franzoi, Trustee Halverson, and Teen Representative Beachkofski
Also Present: Director Lenz, Adult Services Supervisor Bongers, and Administrative Assistant Dreyer
Public Comment/Communication: None
Consent Business
Motion made by VanderHeyden, seconded by Golz to approve the Library Board meeting minutes from January 25, 2017. Motion carried unanimously.
Authorization of Bills
Motion made by Golz, seconded by Wicihowski to authorize payment of the December (3) 2016 bills as presented from the 2016 budget and the February 2017 bills as presented from the 2017 budget. Motion carried unanimously.
Director’s Report/Information Items
1. January Statistics. All numbers are down compared to last year which may be due to January’s ice and snow. The report has been revised to break out young adult and electronic devices. The 2016 statistics have also been changed so that we can provide an accurate comparison.
2. 2016 and 2017 Budget Status. Trustees reviewed the 2016 budget and expenditures to date.
3. Staff Reports.
- Winnefox News:
- The Winnefox Library System board is meeting here at 4:30pm today. Jill Enos is our representative.
- Winnefox is trying Linked Data, which may bring someone searching for a book in Google directly to our catalog.
- Winnefox is working on a project to protect our equipment and data from hackers.
- Free printing was discontinued through Winnefox but they now provide it at cost; they will be doing the same with data storage.
- The library continues to be involved in the regional POINT Initiative. Action groups are being created.
- We are working on collaborating with other Fox Cities libraries to have a recurring column in the Post Crescent.
- We are also collaborating with the Attic Theatre to create a play reading/discussion group.
- The Friends of the Menasha Library are holding a spring used book sale March 9-13.
- The Winter Reading Program Report (Be A Smart Cookie: READ!) from January was reviewed.
- The 2016 annual endowment report was reviewed. This is the report that will be submitted to the state.
Discussion / Action Items
4. Volunteer of the Year. Motion made by Wicihowski, seconded by VanderHeyden to approve Lenz’s recommendation to have Sandra Bengs be our 2017 Volunteer of the Year. Motion carried unanimously.
5. Carpeting Contract. Brian Haessly, Master Electrician and Facilities Technician, garnered two quotes for re-carpeting the concourse area. Motion made by Wicihowski, seconded by Golz, to approve the quote from Macco’s Commercial Interiors to replace the carpeting in the library as stated. Motion carried unanimously.
6. Computer Replacement.
Bongers developed a 4-year computer replacement plan. This year the plan calls for replacing five public computers and the two oldest staff computers. This expense would be paid from our WALS technology account. Motion made by VanderHeyden, seconded by Golz, to move forward with the computer replacement plan for this year. Motion carried unanimously.
Adjournment
Motion to adjourn made at 4:30pm by Wicihowski, seconded by Golz. Motion carried unanimously.
Respectfully submitted,
Kathy Dreyer, Recording Secretary
