FUNDRAISING COMMITTEE ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES September 26, 2013
A. Call to order at 3:45 p.m. by Committee Chair Crawmer Present: Crawmer, Eisen, Kiley Also present: Director Lenz, K. Seefeldt (Office Manager), Vicki Bokelman (Stevi B’s Buffet)
B. Public Comment (none)
C. Approval of Minutes A motion to approve the minutes from the Fundraising Committee meeting of August 22, 2013 was made by Kiley and seconded by Eisen. Motion carried.
D. Consult With Local Fundraising Professional Vicki Bokelman, a Marketing Ambassador for Stevi B’s Pizza Buffet and a former Menasha School District PTO fundraising chairperson, gave an overview of fundraising opportunities available through Stevi B’s. Discussion ensued.
E. Fundraising Effort: A Million Pennies Crawmer stated that Menasha School District personnel were interested in exploring the possibility of coordinating efforts to raise a million pennies with the library. However, they felt they needed additional time to settle into their new school schedules before agreeing to undertake such a large commitment.
There was a consensus to discuss additional fundraising ideas at the next meeting of this committee and to revisit their original goal of hosting one large and one small fundraising event yet this year. Discussion pertaining to the benefits of short-term and long-term library fundraising events ensued. Crawmer noted the importance of offering various tiers of fundraising events that would appeal to a broad spectrum of residents within our community. Eisen asked the director to provide copies of her original list of fundraising event options to committee members.
Director Lenz updated Committee members on last year’s successful effort to raise funds for the library’s endowment. This included an informational letter to key individuals in the community from the Library Board President. He thanked them for previous donations they had made to the library and referenced things made possible by their contributions. He also included pertinent information on what future donations could be used for. A few months later, a contribution request was mailed to these same individuals. It reminded them of the advantage of making year-end tax deductible contributions. Committee members requested to see samples of the thank you letter and the contribution request that were used. Plans for duplicating this effort will be discussed at their next meeting.
F. Adjournment A motion was made to adjourn the meeting at 4:35 p.m. by Kiley and seconded by Eisen. Motion carried.